Please note that this page covers the reimbursement process for the FY25 Social Media co-op. FY26 Social Media Co-op information is available here.
Reimbursement Process
Reimbursements will be made on a half-year basis. All reimbursement documentation must be emailed to Lindsey Norment (lnorment@virginia.org) by submission deadlines below:
July 31, 2025 for ads that run January through June 2025
- Submission deadline is July 31st, 2025
- Reimbursement made to partners by September 1, 2025
There is a 10-day grace period. Submissions received after August 10, 2025, will not be approved for reimbursement.
Required Documentation for Reimbursement
Review the Reimbursement one-sheeter for more information on the required documentation.
Please note: Submitting the wrong documentation could affect your reimbursement!
The following documents must be submitted in order to collect reimbursement.
- Screenshot(s) of Facebook Ads Manager showing:
- Run Dates
- Total Spend
- Ad Delivery Report exported Excel document from the Facebook Ads Manager showing:
- Run Dates
- Total Spend
Screenshot of the Ads Manager and the Ad Delivery Report must reflect a half-year time period (e.g. January-June 2025).
Contact: Lindsey Norment or Ali Zaman.
Sample Ad:
